Preservation period of records at Branch Offices is as under -
1
|
Branch Office Account (Pa.6)
|
3 years after they are used
|
2
|
BO Journal (Pa-5), BO slips
|
3 years after they are used
|
3
|
Book of BO receipts (Ms-87(a))
|
2 years after they are used
|
4
|
Regd lists/Parcel lists/Mail lists
|
2 years after they are used
|
5
|
Invoices received from P.S.D
|
3 years.
|
6
|
BO Slips
|
2 years.
|
7
|
Order Book/Stock Book
|
To be destroyed after special permission from Divisional Head
|
8
|
Postman book (ms-87)
|
2 years
|
9
|
Book of postmarks
|
2 years
|
10
|
Depatmental Circulars
|
Permanent
|
11
|
Enumeration returns
|
5 years
|
12
|
Yearly Value Returns(YVR))
|
5 years
|
(Rule 21 of Branch Offices Rules)
Note: The records i.e Order book, Stock book, Postman book and Book of Postmarks should be destroyed by fire in presence of BPM or otherwise, in such a manner that they may not be used again. Other record should be torn up and sold as waste paper by BPM and credit sale proceeds to “UCR”.
